The Lyon Declaration

The Lyon Declaration on Access to Information and Development was launched at the IFLA World Library and Information Congress in Lyon, France, 15-22 August 2014. The Declaration focuses on the UN’s post-2015 development agenda, currently being developed, and includes important statements on the access to and the preservation of government information, including the recognition on behalf of signatories that:

Information intermediaries such as libraries, archives, civil society organisations (CSOs), community leaders and the media have the skills and resources to help governments, institutions and individuals communicate, organize, structure and understand data that is critical to development. They can do this by:

Preserving and ensuring ongoing access to cultural heritage, government records and information by the public, through the stewardship of national libraries and archives and other public heritage institutions.

The full text of the Declaration is available here. Please share widely.

Lyon

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Government Information Day | Journée d’information gouvernementale

Save the date!

The University of Ottawa Library, with sponsorship from the Carleton University Library, is organizing a one-day conference, Government Information Day, scheduled to take place on Thursday, October 16th, 2014 at the University of Ottawa’s downtown campus.

Last year, Government Information Day was held at the University of Toronto and we would like to continue last year’s valuable discussion. We are currently in the process of developing the program. The broad theme will be focused around collaboration, with presentations and panels organized around two proposed subthemes: (i) preservation and access and (ii) open government.

Government Information Day is designed as a forum for keeping current on ongoing changes, but also for exploring how we can collaborate and respond to emerging and ongoing challenges and opportunities in the field of government information in Canada.

Stay tuned for more details and registration information.

If you have any questions, please, feel free to get in touch with us at gsg@uottawa.ca.

CDNGOVINFO

Marquez votre calendrier!

Organisée par la Bibliothèque de l’Université d’Ottawa, sous le patronage de la Bibliothèque de l’Université Carleton, la Journée d’information gouvernementale est une conférence d’une journée qui aura lieu le jeudi 16 octobre 2014 au campus principal de l’Université d’Ottawa.

L’an dernier, la Journée d’information gouvernementale a eu lieu à l’Université de Toronto et nous aimerions poursuivre la discussion entamée. Nous sommes à présent en voie d’élaborer le programme de la Journée. Le thème général sera axée sur la collaboration, et comprendra des présentations et des tables rondes structurées autour des deux sous-thèmes proposés: (i) la préservation et l’accès et (ii) la transparence gouvernementale.

La Journée d’information gouvernementale, est non seulement conçue comme une instance ouverte pour permettre de rester à l’affût des changements en cours, mais aussi pour examiner les façons de collaborer et de répondre aux défis et aux occasions qui se posent dans le domaine de l’information gouvernementale au Canada.

Des détails supplémentaires et de l’information relative à l’inscription seront bientôt disponibles.

Si vous avez des questions, n’hésitez pas à nous les faire parvenir à gsg@uottawa.ca.

Notes from Business Meeting at CLA 2014

CLA Government Information Network Business Meeting
May 29, 2014
CLA Victoria 2014

NOTES FINAL (June 17,2014 – Corrected July 2014)

Attendance: 14 members in person, 3 members by conference call. Sign-up sheet circulated. REMINDER: to join GIN send an email to membership@cla.ca You do not have to be a member of CLA.

  1. Introductions of those attending in person and those calling in by conference call and introduction of our liaison to the CLA Executive, Jane Schmidt.
  2. Report from CLA Moderators Network conference call – Calls held in September and April. Purpose of the Moderators Network, chaired by Geraldine Hyland (CLA office), is to provide exposure for the work of each network, to promote activities, to encourage networks to host online webinars, and to provide information on network responsibilities / administration within CLA.
  3. Introduction (via teleconference) of our new Co-moderator, Catherine McGoveran. Catherine asked for a Co-moderator as Caron will be stepping down at the end of December. Michelle Lake (Concordia) has expressed interest. Catherine is responsible for the following:
  4. Open Government Action Plan Consultation (OGAP2) at CLA 2014 (see below). Update from the Session:
    • Canada joined the Open Government Partnership in 2012. There are requirements to have action plans and consultations and reviews. Canada’s Open Government Action Plan 1 had a 3 yr cycle, we are at the end of yr 2. TBS is already starting work on Action plan 2.0, which was the basis for the consultation session at CLA (OGAP2).
    • See: http://data.gc.ca/eng/content/open-government-consultation-plan#btn1
    • The plan for OGAP2 hasn’t been released yet but “idea dialogue” is underway, again the focus of the CLA consultation session. The idea dialogue will feed into the “Activities” discussion, between now and October. This is all to feed into “commitments” (actions), which will be approved by cabinet. Providing input at a session or online is very important.
    • Today we addressed permanence of open government information in terms of access to preservation / archival copies of data, publications and websites; reducing the need for ATI requests, everything (almost) should be open; the need to change the culture of government so that everything is open . One thought… open government is yesterday, today, and tomorrow. We were also asked to recommended groups to consult.
    • The Open Government License will be more clear and will include data, information, and publications, and commercial and noncommercial use. The virtual library is going ahead and there is a plan in the works. The virtual library was mentioned and the TSB person said the publications.gc.ca was being reorganized.
  5. CLA Information Policy Advisory Committee (IPAC) (Todd Kyle) and the federal government’s Action Plan on Open Government. IPAC needs examples of information that has disappeared as a result of changes resulting from the Action Plan. Caron advised to see our Google doc created form entries on the LOST DOCS section of our blog.
  6. Update on the Depository Services Program and the DSP Library Advisory Committee:
    • New Terms of Reference for the Advisory Committee have been posted on the DSP website. References to “depository” libraries were removed. The committee needs another member from a public library. Notable digital collections received from departments for inclusion in the DSP e-collection: historical census and historical Agriculture Canada documents. (See supp checklists 12-43, 13-04, 13-17). The DSP follows the Government of Canada Communications Policy and Procedures for Publishing. A question about the new ILS was asked; it is proceeding. The DSP is still uploading to GALLOP portal (monthly) and working with the CGI-PLN.
    • Minutes of DSP meetings are posted online.
    • The Supreme Court of Canada and the CGSB will continue to send material to former depository libraries upon request.
    • Infodep-l listserve will continue.
    • Relevant sessions at CLA 2014:  The DSP is Dead; Long Live the DSP, Session H58.
  7. Government Information Days:
    • BC has a long standing “Gov Info Day”. This year, the event was held on April 25, 2014 at SFU Vancouver. A summary of this event will be published in a forthcoming issue of the BCLA Browser http://bclabrowser.ca/index.php/browser/index
    • Ontario held a Gov Info Day on 1 November 2013, and uOttawa is organizing one for this coming fall (2014).
    • Access in the Academy” – This new free ebook provides instructions on how to embark upon federal and BC access to information requests. A troubling statistics is that the number of “non-responsive” requests is increasing. A listserv discussion last year on CLA-GIN brought to light that requests for publications sometimes result in the requirement for disclosure of personal information. (Caron)
    • Dr. Luanne Freund (UBC SLAIS) – results of her research on use of government web sites. Her research shows governments use websites to put up news; citizens want information on programs and services. Feedback shows that citizens want “findability” issues addressed, and governments are removing sites and content when they should be improving metadata and search engines.
  8. Announcements:
    • The Statistics Canada Library is using the Summon discovery layer. It appears that their entire collection, previously digitized (see CLA 2012 conference presentation, session D31 Open Past: Digital Projects from Government Libraries) , is now in the Internet Archive and links to the content provided by Summon. CORRECTION JULY 2014 The complete collection of STC’s published census volumes are available via the Internet Archive. STC is in the process of digitizing the official numbered publications and work is ongoing. A sizeable part of the collection has been digitized and can be accessed in electronic format by STC librarians. If there are specific publications that you are looking for, send them a request and they will send them to you electronically when available. Check their library catalogue – items that have been digitized will be indicated in the status field.

Submitted by Caron Rollins

Contribute to the Open Government Ideas Dialogue

An “Ideas Dialogue” has been development as part of the Government of Canada’s Action Plan on Open Government 2.0 Consultation:

What is the Idea Dialogue? It is a way to take the next step in phase2_data_portal_eng_300x250_0building Canada’s Action Plan on Open Government 2.0. We’d like you to share your ideas on ways the Government of Canada could focus its efforts toward increased openness and transparency. You could also help build on someone else’s idea by adding your comments on the idea details discussion pages.

Canada’s first Action Plan on Open Government helped us make significant strides in providing easier access to the data and information Canadians want.

This could be a great opportunity for the government information community to make concrete suggestions for improving access to government information and data in Canada. Please, contribute your recommendations to this consultation, spread the word, and upvote the ideas you support!

Un dialogue en matière d’idées relatives à l’élaboration du Plan d’action du Canada pour un gouvernement ouvert 2.0 a été développé:

phase2_data_portal_fra_300x250_0En quoi consiste le dialogue en matière d’idées? Il s’agit d’un moyen de passer à l’étape suivante dans l’élaboration du Plan d’action du Canada pour un gouvernement ouvert 2.0. Nous aimerions connaître vos idées sur la façon dont le gouvernement du Canada pourrait orienter ses efforts en vue d’accroître son ouverture et sa transparence. Vous pourriez également enrichir l’idée d’une autre personne en ajoutant vos commentaires aux pages de discussion relatives aux détails de l’idée en question.

Le premier Plan d’action du Canada pour un gouvernement ouvert nous a aidé à réaliser d’importants progrès qui ont permis de faciliter l’accès des Canadiens à l’information.

 

Consultation: Open Government Action Plan 2.0 | Plan d’action du Canada pour un gouvernement ouvert 2.0

This workshop will be taking place at the CLA Conference in Victoria on Thursday, May 29th, 2014 at 2:30pm. Mark your calendars!

Cet atelier se déroulera le jeudi 29 mai 2014 à 14 h 30 à la conférence de l’ACB à Victoria. Marquez vos calendriers!

Open Government Action Plan 2.0

As part of developing Canada’s second Open Government Action Plan, the Open Government Secretariat is facilitating conversations with public interest groups across the country. The purpose of this session is to provide a brief overview of Federal Open Government in Canada and solicit your ideas on what activities the government of Canada should include in the Action Plan.

Session Outline:

  • Presentation and discussion on why open government is important
  • Interactive workshop where participants work together on ideas for the Open Government Action Plan
  • Group reports and plenary discussion
  • Wrap up and next steps

By attending this session you will learn about Open Government initiatives and have the opportunity to share your thoughts and ideas on the direction this global movement should take in Canada.

Plan d’action du Canada pour un gouvernement ouvert 2.0

Dans le contexte de l’élaboration d’un deuxième Plan d’action du Canada pour un gouvernement ouvert, le Secrétariat du gouvernement ouvert dirige des discussions avec des groupes de défense de l’intérêt public de partout au pays. La présente séance a pour but de donner un bref aperçu du gouvernement ouvert fédéral au Canada et d’obtenir vos idées quant aux activités que le gouvernement du Canada devrait inclure dans le Plan d’action.

Principaux points de la séance :

  • Exposé et discussion au sujet de l’importance que revêt le gouvernement ouvert.
  • Atelier interactif au cours duquel les participants travaillent ensemble pour dégager des idées au regard du Plan d’action du Canada pour un gouvernement ouvert.
  • Rapports de groupe et discussion plénière.
  • Récapitulation et prochaines étapes.

Cette séance est l’occasion de vous renseigner au sujet des initiatives connexes au gouvernement ouvert et de présenter vos réflexions et idées à propos de l’orientation que ce mouvement mondial devrait prendre au Canada.

#CRL_Leviathan Session 3: New Models of Stewardship: An Agenda for CRL and North American Research Libraries

Government Records and Information: An Inventory of the Major Threats and Challenges YouTube-logo-full_color 
Bernard Reilly, President, CRL

  • Major threats and challenges:
    • Scale of the challenge > the enormous and constantly growing volume of information and government records being produced, as well as data being collected and disseminated > now must use computer-assisted research and applications to analyze this content for decision-making, preservation, context-generation, etc.
    • The unknown unknowns > we don’t know what we’re missing  and we don’t know the size of what we’re dealing with > this makes prioritization, decision-making, and the framing of a preservation strategy very difficult
    • There is no longer a distinction between what’s a government record and what’s a government document > in the digital realm these terms are almost interchangeable > a lot of material falls in a grey area (is an agency website a government record or document?)
    • We’re facing reductions in capacity and funding in the big organizations that have traditionally been trusted with the long-term preservation of government information > at the same time, these organizations are being asked to do much more and the reality is that they will only be able to do less
      • These institutions will play different roles in the future > NARA could be a collaborator with government agencies in decisions on systems used and adopted to produce and manage government documents and records – there has been start to this process with the development of NARA guidelines on this topic
      • Different priorities of higher education institutions > used to be stewards of information and content needed by researchers, but there are so many pressures on these institutions and the return on investment is farther in the future, which makes it harder for institutions to provide support
    • Larger role of tech companies and cloud > in the short term these companies support the maintenance of digital content and in providing services for use and discoverability of this content > social media companies sometimes considered to be de facto repositories > must use caution, as content could easily disappear
    • Bigger role of private companies like ProQuest mediating use and access to government content > increasingly these companies are in possession of data about how the content is being used, which could be very valuable for libraries
    • Must get a better understanding of civic-minded organizations > these organizations are in the government information supply chain > there are many things we don’t know about the systems of private organizations that are storing government information and how the finances of these organizations work > there is a lack of economic transparency

Panel Discussion: Prospective Roles and Actions for Libraries and CRL YouTube-logo-full_color
Mary Case, University Librarian, University of Illinois at Chicago

  • Who gets to determine the value of the information? Governments, scholars? > there is tension between the desire of scholars to have everything available and how we manage all of this information with the laws and rights that govern it
  • The technologies do exist for improve metadata creation and document tracking, but it is not yet being applied in the domain of government information
  • We need to rebuild the connection between records managers and content creators > re-education on importance of documents for institutional memory and our ability to move forward
  • A big challenge lies with the fact that everything has become data > there is a push to ensure that all information can be mashed, taken apart, and recontextualized in some manner
  • When we talk data, we’re being encouraged to get closer and closer to the point when the data is being created > moving up stream will be critical for us
  • When trying to address the challenges of born digital information we need to think outside the FDLP box and find ways to do more, collaboratively
  • What can research libraries do?
    • Tell the story and explain why preserving government information is important, why any government data is critical for our present and our future
    • There are several local and regional consortia > can we model and do pilots with local and regional governments and researchers to see how we might manage information more locally
    • Urge more movement above stream (encourage GPO and NARA to put out best practices – don’t wait)
    • Have more conversations > can we figure out how to agree with ProQuest and others to create a trusted digital repository where if the company goes out of business we can maintain access > we can’t keep replicating

Brent Roe, Executive Director, Canadian Association of Research Libraries

  • Government information needs to be held independently of government > what role do research libraries have in this?
  • Some realities in Canada:
    • At the federal level, we need to work with government information in both languages
    • Crown copyright at the federal level (still 50 years)
    • Potential constraints on what researchers can do with information, but policy allows quite liberal use of content
  • Some current developments:
  • Many existing initiatives bring together research libraries and government information:
  • Maybe we don’t need to keep everything? We should consider this perspective
  • It may be most logical for us to simply buy what’s provided by third parties because we don’t really have the capacity to preserve everything ourselves
  • Is there a way that research libraries can collaborative on web crawls? > each institution could be responsible for different domains or agencies
  • Research libraries have an important advocacy role to play
  • How to find money for these new opportunities / projects? > we need to come around to the idea that we may have to start and hope that the projects will get supported in the future

Ingrid Parent, University Librarian, University of British Columbia and former Assistant Deputy Minister, Library and Archives Canada

  • The situations in Canada and the United States have many similarities and differences, but what is clear is that a lot needs to be done
  • Support at the international level is needed to ensure long-term accessibility and integrity > generally not enough is happening > in European libraries the focus is on copyright exceptions for libraries and e-lending and digital government information is not top of mind
  • National archives and libraries are addressing some challenges, but there is little collaboration
  • Many questions about who does what, how do we do this at the international level, and who pays for what?
  • PERSIST: UNESCO Digital Strategy for Information Sustainability > helping secure mechanisms of good governance and access to information, government documents are part of this scope
  • There is no one organization that can tackle the issue of born digital government information > collaboration with a variety of stakeholders will be key
  • There is a group in INFLA that deals specifically with government information and this may be a way for us to bring these issues to the international stage > perhaps an advocacy statement can be drafted to take to the international level
  • We are all struggling with digital big data, but the technology is there to be used creatively to meet our objectives and we should embrace and explore this > let’s be ambitious and pragmatic

Conclusions: a New Strategic Framework for Collective Action by North American Academic Libraries and New Multi-year Priorities for CRL
Bernard Reilly, President, CRL

  • Analysis > we need to know more about what we don’t know > how gov info is produced, managed, and distributed and how gov records are declassified > more about systems and software involved inside governments > more about the organizations tasked with long-term management of government information > more about commercial actors, NGOs, and civic organizations > more about the consumption and the uses of government data and records
    • Need to locate and exploit expertise within the CRL community > collections development communities, libraries, people that know gov info and data, etc.
    • Need to know more about what’s at risk > the problems with declassification and things going missing > many problems seem to be in the access pipeline
    • In danger of losing material from foreign governments with unstable regimes and corrupt governments
  • Communicate > we need to tell the story better > articulate what we want and what we need
  • Audit > We need to audit commercial repositories and preservation repositories
  • We need to stop talking about e-government and paperless government documents as if they are manageable within the framework of the FDLP
  • Do we really want to put so much money in web archiving? What are we getting out of it? Is what we’re archiving going to be used? Should we focus more on at risk data that will matter if it disappears?
    • We should look more closely at the research being done by social scientists, economists, historians, etc. who are using web content and have stake in the near-term preservation of content